AACC uses Cookies to ensure the best website experience. Continuing without changing Cookie settings assumes you consent to our use of cookies on this device. You can change these settings at any time, but that may impair functionality on our websites. Review our cookie and privacy policy

How to Submit

Deadline: November 4, 2020, 5 p.m. U.S. Eastern Time

Please review the instructions below in their entirety before proceeding with your proposal submission. All proposals must be submitted online. If you have any additional questions, please reference our FAQ’s or contact education@aacc.org.

Submit your proposal

Proposal Requirements

You will be prompted to select and/or complete the following when submitting a proposal:

  • Moderator or Roundtable Speaker (submitter) contact information
  • Conflict of Interest (COI) disclosure – The submitter (Moderator or Roundtable Speaker) must complete a COI disclosure as part of the proposal submission. During the submission process, you will also be asked to provide email addresses for all the other Speakers participating in your session. The online proposal system will then send the other Speakers a link to the disclosure form, which they must also complete by November 4, 5 p.m. U.S. Eastern Time.
  • Session type
  • Session title (50 words or less)
  • Session overview - short (50 words or less)
  • Session overview (250 words or less)
  • Proposal level (basic, intermediate, or advanced)
  • Primary and secondary topic(s)
  • Intended audience (select all that apply):
  • Statement of Need (500 words or less) – Provide a succinct description of the professional practice gaps addressed by this session. Consider literature, surveys, past activity evaluations, public health databases, and other sources of needs assessment.
  • Learning format (Scientific Sessions and AACC University Courses only)
  • Course outline (AACC University Courses only)
  • Learning objectives (two or three key learning objectives) – See “Proposal Design” below and the FAQ for additional guidance.
  • AACC Division relationship (if any) – Required if developed in collaboration with an AACC Division.
  • Notice for proposals developed with other societies - Proposals developed in cooperation with other clinical (non-laboratory medical) societies will also be reviewed by the AACC Clinical Societies Collaboration Committee (CSCC). Please indicate any collaborations in the proposal submission. Please contact education@aacc.org if you have questions regarding collaboration submissions.

Session Materials Requirements

All accepted sessions require course materials/handouts to be submitted no later than June 25, 2021. Course materials/handouts include your PowerPoint presentation as well as any other supplementary material for attendees. Speakers must submit their presentations electronically through the online presentation management system, which will open in 2021.

Proposal Design

Several factors contribute to a successful proposal submission. Consider the following principles when selecting your session type and format and preparing your proposal.

  • Clarity - Is the proposal clear and succinct?
  • Purpose – Does the proposal have a purpose and goals that address a practice and/or research gap?
  • Relevance – Is the proposal relevant to laboratory professionals?
  • Timeliness – Is the topic timely and/or does it address current needs?
  • Engagement – Does the session type and described format lend itself to becoming an engaging session. (Note that an audience response system (ARS) is available for use in AACC University and Scientific Sessions.)

Selecting Session Type

Proposals may be submitted for consideration in the following three categories:

AACC University Courses

AACC University Courses take place on Sunday, July 25, 2021 as either 3- or 6-hour sessions that are intended to be interactive by design. Proposals for AACC University Courses must outline the planned course including any lectures that the course will feature, the course’s interactive and/or hands-on components, and a description of any handout materials.

Speakers may present multiple segments throughout the course. Topics may range across the spectrum of laboratory medicine and often focus on practical application of skills. Audiences vary depending on the topic, but the typical audience size is 30-50 participants. AV and an audience response system (ARS) will be available to presenters.

  • 3-hour courses typically include a Moderator and up to two additional Speakers.
  • 6-hour courses typically include a Moderator and up to four additional Speakers.

Roundtable Sessions

Roundtable Sessions take place from Monday, July 26 – Wednesday, July 27, 2021 as 1-hour interactive small group discussions. Roundtables are intended to be an active exchange between a knowledgeable laboratory professional and up to 10 participants. Proposals for Roundtable Sessions should highlight any interactive and/or hands-on components of the session in addition to describing any handout materials. Roundtable Moderators are encouraged to draw participants into focused discussions and stop often for Q&A, dialog, learning exercises, and debate. Please note, however, that AV and an audience response system (ARS) are not available to Roundtable Moderators.

Roundtables do not include any additional speakers. The sole speaker is the Moderator (proposal submitter). If your Roundtable Session is accepted, you will present it twice in one day, delivering your 1-hour session once in the morning and then a second time at mid-day. Topics may range across the spectrum of laboratory medicine with a focus on practical skills and/or case examples. Lab professionals at all career stages are encouraged to submit.

Scientific Sessions

Scientific Sessions take place from Monday, July 26 – Thursday, July 28, 2021 as either 1.5- or 2.5-hour sessions that present timely scientific information on all aspects of laboratory medicine. Scientific Sessions may leverage a variety of education formats to encourage engagement. Proposals for Scientific Sessions should highlight any interactive components and/or handout materials. Topics may range across the spectrum of laboratory medicine. Audiences vary widely with a typical range of 50-400 participants. AV and an audience response system (ARS) will be available to presenters.

  • 1.5-hour sessions typically include a Moderator and up to two additional Speakers.
  • 2.5-hour courses typically include a Moderator and up to four additional Speakers.

Selecting Session Topic

Submissions on all aspects of laboratory medicine are welcome, but we do organize proposals using the following broad topics. During the submission process, you will be asked to select from this list of topics to help us categorize your proposal:

  • Analytic Techniques and Applications. Includes technologies such as chromatography, electrochemistry, immunology, mass spectrometry, point-of-care testing, spectrophotometry, and other techniques used for the analytical analysis of samples and their applications for laboratory medicine and patient care.
  • Data Analytics and Informatics. Includes automation, bioinformatics, electronic medical records (EMRs), information systems, machine learning, omics studies, and other approaches to the collection, processing, and analysis of laboratory information.
  • General Clinical Chemistry. Includes general areas and universal lab issues such as standardization and biorepositories. This topic also includes areas in the pathophysiology of organ systems including, for example, endocrinology, gastroenterology, and nephrology.
  • Hematology and Coagulation. Includes concepts of hematology and coagulation in laboratory medicine such as in vitro diagnostic assays and management of patients with bleeding and thrombotic disorders. This topic also includes transfusion medicine.
  • Laboratory Management and Leadership. Includes topics of billing and reimbursement, ethics, quality management, laboratory developed tests, method validation, regulatory issues, and other aspects of managing a laboratory. This topic also includes laboratory leadership areas such as building next generation pipeline, staff management, and supervision.
  • Microbiology and Infectious Diseases. Includes concepts, techniques, and applications related to microbiology such as antimicrobial stewardship, infectious diseases, vaccine development, microbiome studies, virology, and bacteriology.
  • Molecular Diagnostics. Includes all topics utilizing molecular techniques such as next generation sequencing, PCR, and microarrays to identify variants at the DNA and RNA levels in hereditary and acquired diseases including cancers. This also includes genomic and genetic topics in molecular diagnostics.
  • Laboratory Stewardship and Patient Safety. Includes areas on minimizing risk and improving outcomes through error prevention, detection, root-cause analysis, process improvement, and patient-centered laboratory services. This topic also includes patient-centered testing such as selecting tests, interpreting results, and meeting regulatory standards that take the patient and patient’s financial responsibilities into consideration.
  • Preanalytical and Postanalytical. Includes areas outside sample analysis that affect test results and patient care. This includes topics in the preanalytical and postanalytical phases such as decision support tools, test utilization, sample collection (including phlebotomy), specimen and analyte stability, transportation and storage, intraindividual variability, and results reporting (including reference intervals).
  • Precision Medicine. Includes areas of laboratory medicine in which diagnostic and/or therapeutics are tailored to the individual.
  • Special Patient Populations. Includes laboratory topics that are related to pediatric, maternal-fetal, geriatric, and transgender patient populations as well as any other special patient population requiring special consideration.
  • Toxicology and Therapeutic Drug Monitoring. Includes topics related to therapeutic drug and/or toxic compound kinetics and dynamics, drugs of abuse, drug effects, patient compliance, clinical presentations in different exposure conditions, in vivo compound toxicity, and considerations for measuring these analytes.

Selecting Session Format and Engaging Participants

AACC is seeking scientific sessions with innovative formats for the 2021 AACC Annual Scientific Meeting. While a lecture format is usually appropriate for initially delivering information, sessions are often most effective when they use the principles of active learning to enhance the information that would normally be given in a lecture and to help attendees retain it. Active learning directly involves students in the learning process by asking them to engage in higher-order thinking tasks such as analysis, synthesis, and evaluation, and/or by having them participate in discussions and problem-solving.

You can also engage attendees in your session by using the AACC Annual Scientific Meeting’s audience response system (ARS) to ask the audience interactive questions.

All proposals must describe the format for the session and indicate if the session will use any interactive tools (such as ARS or group formats). We strongly encourage you to be creative and to use your imagination when thinking of activities or formats that will engage participants.

We also encourage you to review the following examples of session formats that you could potentially use.

Accreditation Statement and Standards

Accreditation Council of Continuing Medical Education (ACCME) Credits

Opportunities for employees of commercial interests to speak at the AACC Annual Scientific Meeting are limited. The use of employees of ACCME-defined commercial interests as faculty and planners or in other roles where they are in a position to control the content of accredited CME is prohibited, except in specific situations. All decisions regarding CME credit will be determined by AACC’s subcommittee.

Per ACCME, a commercial interest is “any entity producing, marketing, re-selling, or distributing healthcare goods or services consumed by, or used on, patients.” ACCME does not consider providers of clinical service directly to patients to be commercial interests unless the provider of clinical service is owned, or controlled by, an ACCME-defined commercial interest.

Diagnostic laboratories (that do not sell proprietary products) are not ACCME-defined commercial interests and employees of diagnostic laboratories are eligible to submit proposals and to participate in the meeting as speakers/moderators if their proposals are accepted.

Sessions deemed acceptable for CME credit must be relevant to the needs of physician audiences and must adhere to ACCME criteria for planning and implementing educational sessions for physicians.

Advances in Clinical Chemistry Education and New Technology (ACCENT) Credits

ACCENT® is an accreditation program for continuing education activities for lab professionals certified by AACC. Through this program, AACC accredits activities for continuing education in clinical chemistry and other topics in clinical laboratory science.

The ACCENT® program gives clinical laboratory professionals a system by which professionals can earn and document continuing education credits required by many states and organizations for state licensure and/or professional certification. ACCENT credits are accepted by:

  • American Association of Bioanalysts
  • American Society of Microbiology
  • American Society for Clinical Laboratory Science
  • American Medical Technologists
  • Association of Clinical Scientists
  • International Federation of Clinical Chemistry
  • National Certification Agency for Medical Laboratory Personnel
  • The National Registry of Certified Chemists
  • States of California, Florida, Louisiana, Montana, Nevada, North Dakota, Rhode Island, and West Virginia.

Accredited sessions must:

  • Demonstrate a healthcare problem, issue, or change exists that impacts laboratory medicine professionals.
  • Contain at least two clear and measurable educational objectives that will enable the audience to overcome the healthcare problem/issue that impacts their professional practice.
  • Feature content appropriate for the educational level of the intended audience that will enable the audience to overcome the healthcare problem/issue that impacts their professional practice.
  • Allocate a reasonable amount of time to accomplish the suggested content and educational objectives.
  • Provide instruction by competent and qualified faculty.
  • Be educational in nature and must not promote any commercial interests or their products.
  • Be evaluated as to quality and achievement of objectives.

Faculty (moderators or speakers) who are involved in both ACCENT- and CME-accredited activities must meet the ACCME requirements and abide by the standards of commercial support.