Frequently Asked Questions

About the Meeting

Fees and Registration

Badges

Changing an Existing Registration

Cancellations and Registration Transfers

Bringing Guests, Spouses, and Children

Housing and Transportation


ABOUT THE MEETING

When and where will the 68th AACC Annual Scientific Meeting & Clinical Lab Expo be held?

In 2016, the event will be at the Pennsylvania Convention Center in Philadelphia, PA

The Annual Scientific Meeting will take place on July 31–August 4 and the Clinical Lab Expo will take place on August 2–4.

Find future dates and locations.

What is the address and phone number of the convention center?

Pennsylvania Convention Center
1101 Arch St.
Philadelphia, PA 19104  
+1.215.418.4700

What is the difference between the AACC Annual Scientific Meeting conference and the Clinical Lab Expo?

The AACC Annual Scientific Meeting includes hundreds of educational sessions on a wide variety of topics. 

The Clinical Lab Expo is the exhibit tradeshow of the AACC Annual Scientific Meeting. The Clinical Lab Expo will host more than 750 exhibitors in all areas of clinical laboratory science.

What are the exhibit hall hours?


Tuesday, August 2

9:30 a.m. – 5 p.m.

Wednesday, August 3

9:30 a.m. – 5 p.m.

Thursday, August 4

9:30 a.m. – 1 p.m.

How can I exhibit at the Clinical Lab Expo?

Visit the site of our official exhibitor management company to learn how to exhibit at the Clinical Lab Expo.

Is there a job fair or career fair at the AACC Annual Scientific Meeting?

No, there is no job fair or career fair onsite at the AACC Annual Scientific Meeting.  

If you are looking for a position in the field of laboratory medicine, visit AACC’s Clin Lab Job Center to browse job listings from hundreds of clinical laboratories across the world. 

FEES AND REGISTRATION

How much does it cost to attend the Clinical Lab Expo by itself (Expo Only registration)?

$20 if we receive your registration by June 16.

$40 if we receive your registration after June 16.

How much does it cost to attend the educational sessions of the AACC Annual Scientific Meeting conference?

View Conference registration fees.

What's included with my registration?

registration types 

How do I register?

Register online now.

To register by fax or mail, print the desired form below, then fax or mail it according to the instructions on the form.

How do I register a group?

Registration is individual.

When registering on the website, the person logged in must be the person registering.

To register a group of people:

  • Fax or mail the registration forms (above) according to the instructions on the form
  • Contact the Customer Service Center or call 1.508.743.8506.

What types of payment may I use when registering?

You must pay for online registration by credit card. We accept Visa, MasterCard, or American Express.

For registration by fax or mail, we also accept checks (in U.S. dollars, drawn on a U.S. correspondent bank), or wire transfer. Wire transfers can be made according to the instructions on the registration form.

Purchase orders are not accepted. 

Can I register at the convention center?

Yes, you can register onsite. You will need to bring full payment and a government issued photo ID.

However, we strongly encourage pre-registration. When you pre-register it will help you:

  • Reduce the time you spend in lines.
  • Secure a seat in ticketed sessions (which are open to Conference registrants only). Please be aware that many sessions sell out in advance.

What are the registration hours at the convention center?


Saturday, July 30

2 – 5 p.m.

Sunday, July 31

8 a.m. – 6:30 p.m.

Monday, August 1

7 a.m. – 5 p.m.

Tuesday, August 2

7 a.m. – 5 p.m.

Wednesday, August 3

7 a.m. – 5 p.m.

Thursday, August 4

8 a.m. – 1 p.m.

BADGES

Will badges be mailed?

Badges will not be mailed in advance.

Where do I pick up my badge?

You may pick up your badge in the registration area of the convention center. There will be signs to direct you to the correct registration area.

What do I need to bring to pick up my badge?

All registrants must show a government-issued photo ID to pick up their badges.

Each registrant must pick up his/her own badge; representatives of groups cannot pick up all the badges for that group.

 It is helpful if you also bring your confirmation letter or have your confirmation email available on your mobile device.

CHANGING AN EXISTING REGISTRATION

How do I add sessions to my existing Conference registration?

You can add sessions online.

You can also print a conference registration form and fax or mail it with your desired new sessions and any required payment.

How do I change/upgrade my existing registration?

Most changes and upgrades can be done online.

You can also print a registration form and fax or mail it with your desired changes and any required payment.

For the following changes, however, you must make them with the assistance of our Customer Service Center, which can be reached at aacc@xpressreg.net or 1.508.743.8506:

  • Combining an Expo Only and a Daily registration
  • Conference transfers on or before June 16 (See policy below.)

CANCELLATIONS AND REGISTRATION TRANSFERS

If I can't attend, can someone take my place at the AACC Annual Scientific Meeting conference?

If a Conference registrant is unable to attend, the registration may be transferred to another person through June 16. 

Contact the Customer Service Center for details at aacc@xpressreg.net or 1.508.743.8506. 

No Conference registration transfers are permitted after June 16.

If I can't attend, can someone take my place at the Clinical Lab Expo?  

No. There are no cancellations, refunds, or transfers of Expo Only registration.

What is the cancellation policy?

Expo Only Registration
There will be no cancellations, refunds, or transfers of Expo Only registration fees.

Conference Registration
All Conference cancellations must be received in writing. Written cancellations received by June 16 will be assessed a $50 processing fee.

If a Conference registrant is unable to attend, the registration may be transferred to another person through June 16. Contact the Customer Service Center for details at aacc@xpressreg.net or 1.508.743.8506. 

No refunds or Conference registration transfers will be granted after June 16.

BRINGING GUESTS, SPOUSES, AND CHILDREN

Can I bring a guest?

Guest registration is available only with the purchase of a full Conference registration.

Only one guest is allowed per paid registration.

Guests are not eligible for continuing education credit.

Can I bring my spouse to the Opening Mixer on Sunday?

Yes, as long as your spouse is registered for the full Conference, has a Guest registration, or has a free Sunday Daily registration.

Are children allowed in the convention center?

AACC permits individuals ages 16 and 17 with a photo ID to register for and attend the 68th AACC Annual Scientific Meeting & Clinical Lab Expo, if accompanied by a registered adult. Children under 16, however, are not permitted on the exhibit floor or in the educational sessions at any time.

HOUSING AND TRANSPORTATION

Where can I book a hotel room?

AACC has reserved rooms with special rates for conference attendees at area hotels in Philadelphia. You can book a room at one of these hotels through AACC’s official housing site.

Is there transportation to the convention center from the hotels?

Yes. AACC provides shuttle bus service from most of the official hotels. Those that do not have shuttle bus service are either within walking distance of the convention center (1 to 3 blocks) or are serviced by a shuttle stop at a nearby hotel.

Is there parking near the convention center?

Yes, there are many parking options—both garages and lots—conveniently located within blocks of the Pennsylvania Convention Center.  

Is there transportation to the convention center from the airport?

Yes. Taxi cabs are available.